We are seeking a motivated and detail-oriented Corporate & Licensing Administrator to join its newly established Corporate & Licensing Department.

The department provides international corporate and regulatory licensing consultancy services, primarily to businesses operating in the iGaming and financial services sectors.

The successful candidate will support the preparation of licensing applications, coordination of corporate services, maintenance of client documentation and administration of ongoing projects. This position offers an excellent opportunity to develop practical experience in international corporate structures, offshore licensing and regulatory procedures.

Key Responsibilities

Corporate Administration

• Assist with the preparation and coordination of international company incorporation documentation.

• Collect and organise corporate documents, including certificates of incorporation, registers, resolutions and ownership information.

• Coordinate requests for corporate certificates, notarisation, apostilles and certified translations.

• Maintain accurate electronic corporate files and documentation.

• Assist with corporate changes, annual renewals and filing requirements through authorised service providers.

Licensing Support

• Assist in preparing applications for iGaming, forex brokerage and other financial services licences.

• Collect and organise documentation required by regulators and licensing authorities.

• Maintain application checklists and monitor outstanding requirements.

• Communicate with external licensing agents, corporate service providers and legal advisers.

• Monitor application progress and follow up on outstanding documents.

• Assist with researching basic licensing requirements and administrative procedures in various jurisdictions.

Client Due Diligence and Documentation

• Collect KYC documentation from corporate clients, directors, shareholders and ultimate beneficial owners.

• Conduct preliminary completeness checks and escalate discrepancies or concerns to senior management.

• Maintain client due diligence files and supporting records.

• Assist with the preparation and formatting of regulatory business plans, AML policies and other documentation.

• Ensure confidentiality and proper handling of client information.

Administrative and Operational Support

• Maintain regulatory calendars, renewal schedules and project trackers.

• Prepare routine correspondence and follow-up emails.

• Coordinate meetings and communication with clients and external providers.

• Assist with preparing quotations, invoices and administrative reports.

• Monitor deadlines and provide regular updates to the Senior Corporate & Licensing Specialist.

• Support the department with general administrative and organisational duties.

Requirements

Essential

• 1–3 years of experience in corporate administration, legal administration, compliance support or a similar position.

• Good understanding of basic corporate documentation and administrative procedures.

• Very good written and spoken English.

• Proficiency in Microsoft Word, Excel and Outlook.

• Excellent organisational skills and attention to detail.

• Ability to manage multiple tasks and meet deadlines.

• Professional communication skills and ability to handle confidential information.

• Willingness to learn about international licensing and regulatory requirements.

Considered an Advantage

• Degree or diploma in Business Administration, Law, Finance or a related field.

• Previous experience in a corporate services provider, law firm, forex company or iGaming business.

• Familiarity with KYC documentation and beneficial ownership structures.

• Experience coordinating offshore company incorporations or corporate renewals.

• Knowledge of Greek, Russian or other languages.

• Familiarity with international corporate registries and licensing authorities.

Personal Attributes

• Highly organised, accurate and dependable.

• Eager to learn and develop professionally.

• Proactive and willing to take initiative.

• Comfortable working in a fast-paced international environment.

• Able to work independently on routine tasks and collaboratively within a team.

• Professional and discreet when handling sensitive information.

What We Offer

• Opportunity to join a newly established and growing department.

• Practical exposure to international corporate and licensing projects.

• Training and professional development in iGaming and financial services licensing.

• Supportive working environment with opportunities for career progression.

• 21 Annual leave + sick days + special leaves (eg compassionate leave)

• Fully paid sports Benefit app subscription

• Medical insurance for employees and family members

• Provident Fund

• Weekly team lunch